How do I change the deposit account on an order?

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Introduction

By default, customers can deposit all payments or sales receipts into undeposited funds. You can deposit some orders into a credit card asset account and PayPal orders into a PayPal account.

Default Account

You should create a catch-all account and we recommend undeposited funds. Here are the steps:

  1. On the configure page, scroll down to account settings.
  2. In the last drop down, choose an account.

Create Deposit Accounts

If you have not already, you need to create asset accounts to deposit the orders. Here are the steps:

  1. In QuickBooks, go to the gear box > chart of accounts.
  2. Next to an existing account, click edit or click new to make a new one.
  3. Change the account type and sub type to other current assets: 

Split Deposit Rule

In this example, we will change the deposit account if the payment method is cash. Here are the steps:

  1. Hover over the gear and click rules engine.
  2. Click the link to add a new rule.
  3. In the action field, choose map deposit account to sales receipts if you are creating sales receipts. If you are creating invoices and payments, select map deposit accounts to invoice payment deposit account.
  4. The field value and name fields should be identical.
  5. Do not enter your account number in the map to field. If you see 1020 Cash PayPal on the configure page, enter Cash as the map to: 
  6. Enter these values: 
  7. Click submit.

More Rules

To map multiple payment methods to a single deposit account, follow these steps:

  1. On the rules page, click edit map from.
  2. Click add new rule.
  3. Select payment methods, matches, and enter the payment method.
  4. When you click submit, you'll see a grid similar to this one: 

 

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